Terms and Conditions.
Valley Event Company LLC
Effective Date: April 26, 2026
1. Agreement to Terms
By accessing our website or booking any services with Valley Event Company LLC ("Company," "we," "us," or "our"), you agree to be bound by these Terms & Conditions. If you do not agree to these terms, please do not use our website or services. These terms apply to all clients, visitors, and others who access or use our services.
2. Services
Valley Event Company LLC provides photo booth rental equipment for private and commercial events. All services are subject to availability and must be booked in advance. We reserve the right to refuse service to anyone at our sole discretion.
The scope of services provided will be outlined in your rental agreement or booking confirmation. Any services not explicitly stated in that agreement are not included.
3. Booking & Reservations
To secure a reservation, you must:
Complete and submit a booking inquiry or reservation form
Receive a written confirmation from Valley Event Company LLC
Pay the required deposit (see Section 4)
A reservation is not confirmed until you have received written confirmation and your deposit has been received. Valley Event Company LLC is not responsible for dates that are left unbooked due to a failure to complete these steps.
4. Deposits & Payment
Deposit: A non-refundable deposit of 50% of total event costs is required at the time of booking to secure your event date.
Remaining Balance: The remaining balance is due no later than 14 days prior to your event date, unless otherwise agreed upon in writing.
Payment Methods: Accepted payment methods will be communicated at the time of booking.
Late Payments: Failure to submit full payment by the due date may result in cancellation of your reservation. Valley Event Company LLC reserves the right to re-book the date if payment is not received on time.
5. Cancellation & Rescheduling Policy
Cancellation by Client:
All deposits are non-refundable regardless of when the cancellation occurs.
Cancellations made more than 14 days prior to the event date: any payments beyond the deposit will be refunded.
Cancellations made within 14 days of the event date: no refunds will be issued for any payments made and the client is responsible for the full remaining balance.
Rescheduling: We will make reasonable efforts to accommodate rescheduling requests subject to availability. Rescheduling requests must be made in writing and are not guaranteed. The original deposit may be applied to the new date at our discretion.
Cancellation by Valley Event Company LLC: In the unlikely event that we must cancel due to circumstances beyond our control (including but not limited to severe weather, equipment failure, or emergencies), we will provide as much notice as possible and offer a full refund or credit toward a future booking.
6. Equipment Use & Client Responsibilities
Care of Equipment: You are responsible for the reasonable care of all rental equipment during the rental period. Equipment must not be misused, altered, or moved to a different location than specified without prior written consent.
Damage: You will be held financially responsible for any damage, loss, or theft of equipment during your rental period, beyond normal wear and tear. The cost of repair or replacement will be charged to the payment method on file.
Prohibited Use: Rental equipment may not be used for any unlawful purpose or in any manner that could damage, disable, or impair the equipment.
Venue Requirements: You are responsible for ensuring that the event venue is suitable for the equipment and for obtaining any necessary permissions or permits required for its use at the venue.
7. Delivery & Setup
Delivery and setup logistics will be outlined in your booking confirmation. You are responsible for ensuring that adequate space, power supply, and access are available at the venue at the agreed-upon time. Any delays caused by the client or venue may result in a shortened rental period without a reduction in fees.
8. Limitation of Liability
To the fullest extent permitted by law, Valley Event Company LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of our services or equipment. Our total liability to you for any claims arising under these Terms shall not exceed the total amount paid by you for the specific rental in question.
Valley Event Company LLC is not responsible for injuries, accidents, or incidents that occur during the use of rental equipment when used contrary to provided instructions or in an unsafe manner.
9. Indemnification
You agree to indemnify, defend, and hold harmless Valley Event Company LLC and its members, employees, agents, and representatives from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in any way connected with your use of our services or equipment, your breach of these Terms, or your violation of any law or the rights of a third party.
10. Force Majeure
Valley Event Company LLC shall not be held liable for any failure or delay in performing our obligations where such failure or delay results from causes beyond our reasonable control, including but not limited to acts of God, natural disasters, severe weather, government restrictions, pandemics, or other unforeseeable events.
11. Intellectual Property
All content on the Valley Event Company LLC website, including text, graphics, logos, and images, is the property of Valley Event Company LLC and is protected by applicable copyright and trademark laws. You may not reproduce, distribute, or use any content from our website without prior written permission.
12. Privacy
Your use of our website and services is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand our practices.
13. Governing Law
These Terms & Conditions shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of law provisions. Any disputes arising under these Terms shall be subject to the exclusive jurisdiction of the courts located in New York.
14. Changes to These Terms
We reserve the right to update or modify these Terms & Conditions at any time. Changes will be posted on this page with an updated effective date. Your continued use of our website or services after any changes constitutes your acceptance of the revised Terms.
15. Contact Us
If you have any questions about these Terms & Conditions, please contact us at:
Valley Event Company LLC 📧 privacy@valleyeventcompany.com 📞 TBD 📍 TBD
These Terms & Conditions were last updated on April 26, 2026.